Administrative Coordinator

Wärtsilä is a world leader in marine technology, driving the industry’s transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians – deliver efficient, safe, and sustainable integrated products and solutions to enhance the business of our customers. We aim to steer the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team. Together, we work towards enabling sustainable societies through innovation in technology and services. Are you ready to jump on board?

Business unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them. 

We are now looking for an enthusiastic Administrative Coordinator to join our Services Workshop in Rubbestadneset, Bømlo.

What will you be doing?

As Administrative Coordinator, you will join our dynamic Workshop Operation and Administration team. The team consists of Service Coordinators, Team Leaders, Production and Logistics Managers, a Development Expert, and a Purchaser. Your role will involve supporting the team with various tasks related to ongoing projects, purchasing, subcontractor management, and other administrative duties.

A typical day might start with handling purchasing tasks or making a phone call to a subcontractor, followed by coordinating office activities and administrative work, and ending with reviewing our development plans for the upcoming period. This highly versatile role requires juggling multiple tasks and responsibilities, ensuring you never get bored.

In this role, you will work closely with team members in a collaborative environment, where empowerment and innovation are highly valued. The ideal candidate is self-driven, eager to learn, identifies needs and takes initiative, and can work independently.

Your responsibilities for the role include, but are not limited to: 

• Supporting the Workshop Operation and Administration team with various administrative tasks.
• Supporting our Purchaser with purchasing tasks and related follow-up.
• Maintaining essential local procedures and records.
• Updating and maintaining subcontractor agreements.
• Assisting and following up on development projects.
• Supporting with the planning and execution of projects.

You will shine in this role when you have:

• Education: MSc or BSc in Business Administration, similar educational background, or equivalent work experience.
• Administrative Experience: Proven experience in administrative roles.
• Communication Skills: Excellent communication and interpersonal skills.
• Service-Minded Attitude: Helpful and service-oriented approach.
• Collaboration Skills: Team-player mindset, strong collaborative skills, enjoying interaction with people.
• Self-driven: Ability to identify needs, take initiative, and work independently.
• Technical Skills: Proficiency in SAP and Office 365.
• Organisational Skills: A proactive and systematic way of working, focusing on tidiness and structure.
• Development-Oriented: Motivated by improvement and eager to grow professionally.
• Language Skills: Proficient Norwegian and English language skills to enable effective communication.

What we offer:

• Varying, exciting, and challenging tasks in a global, fast-paced, and innovative environment.
• Excellent opportunities for professional growth and competence development.
• A tight-knit and highly skilled team that is happy provide advice and assistance.
• Great insurance and pension arrangements.

Contact & next steps:

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline by submitting your application in our Career portal. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way.

Application deadline: 26/01/2025 at 23:59 EET

Are you still wondering if you should apply and would like to get something clarified? Please reach out to General Manager, Field Service Workshops North Europe Stian Flesland via email at stian.flesland@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

At Wärtsilä we value, respect, and embrace all our differences, and are committed to diversity, inclusion, and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18 000 professionals, in more than 200 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

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