Spare Parts Coordinator

Join Our Team as a Spare Parts Coordinator!

Are you energized by helping customers, solving puzzles, and keeping things moving? Do you enjoy being the go-to person who makes sure everything runs smoothly behind the scenes?

If yes — then this is your chance to be a key player in our growing team!

As our Spare Parts Coordinator in Gas Solutions, you will take center stage in ensuring fast, accurate, and high-quality spare parts support for customers across the globe. You’ll be part of a collaborative environment where ownership, teamwork, and creative problem-solving make all the difference.

What You’ll Be Doing

Be the customer’s trusted partner

•    Serve as the primary point of contact for spare parts quotations, orders, deliveries, and issue handling.
•    Build strong relationships and be the bridge between our customers and internal teams.

Keep the wheels turning

•    Coordinate quotes and orders according to guidelines and best practices.
•    Ensure every quotation and order is delivered with great quality and quick turnaround.
•    Follow up on open quotes before they expire and keep sales teams updated.
•    Monitor the order book together with colleagues to keep everything on track.

Drive performance & efficiency

•    Actively track orders to secure excellent on-time delivery.
•    Propose ideas and improvements that speed up processes and enhance customer experience.
•    Grow your expertise in customer-specific solutions and anticipate their needs.

Communicate like a pro

•    Keep customers informed with timely updates on their parts deliveries.
•    Coordinate daily activities and urgent requests with colleagues to find smart, practical solutions.
•    Negotiate delivery terms and dates to find the best outcome for both sides.

Make the process seamless

•    Manage spare parts orders from material disposition and shipment prep to full documentation.
•    Ensure commercial accuracy — from verifying terms and conditions to issuing invoices and credit notes.
•    Collaborate with Finance, Accounting, and Import/Export to clarify tax, customs, insurance, and logistics matters.

What You Bring to the Team

•    Experience in customer service (internal and external).
•    Background working in an international environment is a plus.
•    Previous experience in parts coordination or similar roles is advantageous.
•    Strong team spirit combined with the ability to work independently.
•    A proactive, solution-oriented mindset — you enjoy getting things done.
•    Excellent communication skills and fluency in English (spoken and written).
•    Comfortable with change and able to thrive in a dynamic, fast-paced environment.
•    Solid IT skills, especially with MS Office; SAP experience is a bonus.

Last application date: 11/01/2026 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.