Belgrade, RS

Function:  Project Management
Job Category:  Project Management

Project Manager/Business Analyst

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Wartsila Voyage Services is looking for an experienced Project Manager/Business Analyst to join our global Ports Delivery team for full-scale project deployment within the organization. The preferred locations for the position are in Serbia, Argentina, Columbia, UAE, or Singapore.


The types of projects include:

  • Port Management Information Systems (PMIS)
  • Vessel Traffic Systems (VTS)
  • Coastal Surveillance Systems (CSS)
  • Support and maintenance of the above



  • End-to-end responsibility for successful project deployment from taking over from Sales and until handing over to support/warranty. Main KPIs:
    • - Maintaining or exceeding planned project margin
    • Timely completion of each of the project phases
    • Always maintaining project operational and financial planning in actual state
    • Achieving high level of customer satisfaction (4.8+/5)
  • Business analysis and customer process design:
    • Analysis, definition, and interpretation of customer requirements.
    • Understanding and advisory on customer workflows in Port Operations, Vessel Traffic Services, Coastal Surveillance.
    • Leadership in process design workshops
    • Interpretation of the requirements and converting them into development specifications
    • Management of development and product teams to achieve desired result
    • Leadership of testing of the information systems
    • Training of the customers
  • Ensure all areas of project management activities from the beginning to the end of the project are managed, including:
    • Procurement and contractor’s management, activity coordination with operational and logistic departments
    • Project scope of supply planning, verification (FAT, SAT, etc.), and delivery
    • Project schedule planning and control
    • Project costing, budget planning and control; cooperation with the financial department
    • Project communication management includes delivering project expectations, tasks, needs, and progress reports to the project team and the defined stakeholders in a timely and clear fashion
    • Project risk planning, assessment, and control, pre-emptive and corrective actions to mitigate or minimize potential risks impact
  • Identify and resolve issues and conflicts within the project team
  • Identify and manage project dependencies and critical path
  • Proactively manage changes in project scope, schedule, and cost, identify potential crises, and devise contingency plans. Escalate changes that affect project cost or payment milestones to Project Sponsor, plan countermeasures
  • Close project, conduct project evaluation, identify and report most successful and unsuccessful project elements for knowledge base
  • Adhere to internal company and functional policies and procedures
  • Project technical specification and scope of supply review
  • Identification and evaluation of technical solutions, preferred models and vendors for 3rd party equipment which is to be used within the scope of supply
  • Performing customer support by email, phone, and on-site participation in customer visits.
  • Performing quality control of completed job
  • Continuous improvement of professional competence
  • Follow health and safety requirements of Wartsila and/or locals, whichever applies
  • Follow Quality Management system requirements
  • Work according to the Commercial Project Management process adopted and utilized by Wartsila, using appropriate tools
  • Assist the Sales Manager in reviewing a competent project offer, specifically focused on the technical solution, scope of supply, necessary resources for project deployment, schedule, risks, and cost
  • Foster process improvement and coordination with other departments of the organization


Skills and requirements:
1. Compulsory:

  • Solid and demonstrated (3+ y) project management experience within software/system integration/maritime. The applicant will be required to give and explain in details specific examples from their experience
  • Result-oriented mindset, dedication, and commitment to achieving the company goals
  • Strong analytical and process design skills and demonstrated experience
  • Excellent communication skills, demonstrated multi-cultural communication experience
  • Advanced level of English language, including technical English
  • Readiness for business trips as required (up to 40% of time)
  • Solid technical skills, proven track of communication with engineering/SW development departments
  • Readiness to work extra hours and adapt to time zone differences

2. Desirable:

  • Knowledge of second/third language (preferred: Spanish, French, Arabic, Chinese)
  • PMP® certification
  • Experience/knowledge in ports operations
  • Knowledge of project management methodologies and tools (Kanban, Scrum, MS Project etc.)


Contact & next steps

We hope to hear from you before the application deadline 09.06.2023, through submitting your application through our career’s portal. We aim to keep you updated on the process all the way. The timeline for the recruitment process will be the following:
Reviewing applications until 16.06.2023
First round of interviews between 26.06.2023 and 28.06.2023
Second round of interviews 30.06.2023
Assessments 05.07.2023
Meet the team 10.07.2023
Are you still wondering if you should apply and would like to get something clarified? Please reach out to Dmitrii Vinogradov, Senior Manager – Ports Delivery through email dmitrii.vinogradov@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Last application date: 09/06/2023 


At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 


This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com