Network Administration Assistant

Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation technology, including the GEMS Digital Energy Platform.

Did you know Wärtsilä has delivered 79 GW of power plant capacity and more than 130 energy storage installations in 180 countries around the world?

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?

We are looking for a Network Administration Assistant to join our fast paced Energy Business team. This is a 100% on-site role located in CABA/Buenos Aires, Argentina. 

What will you be doing
As a Network Administration Assistant, you will Assist effectively in all the office requirements related to the administrative matters of the reception area and give direct support to other areas of Network.

As a Network Administration Assistant, you will focus on these responsibilities:
• Attention and service to the internal-external client and suppliers. Reception and registration of visits.
• Support to internal / external customer requirements: calls, messages, request for transport, special requests on trips, shipment of parts / freights.
• Receipt, dispatch, analysis and management of documents in the administrative area (invoices, support of reimbursement invoices, payment supports, receipts for utilities, direct correspondence, correspondence from public entities, AMEX card statements, filing) .
• Coordinate and supervise the activities of the courier service aligned with Purchasing (registration / receipt and dispatch of internal / external correspondence, including DHL-UPS).
• Prepare and coordinate building maintenance plans and facilities status. Act as local contact in related topics and activities.
• Follow up on complementary services (messaging, courier, transport, catering and cleaning) ensuring proper handling and cleaning of work places, meeting rooms, kitchen, recreation and / or common areas.
• Follow up and support for monitoring the cell phone service aligned with Purchasing (equipment requests, roaming services, claims management, support and solutions).
• IT Local Support / Act as Local Coordinator in related topics and activitiesaligned with Purchasing.
• Follow up and support regarding service provider aligned with IM Coordinator(equipment requests, maintenance services, claims management, support and solutions).
• Local Coordinator for meetings, trainings and visits to the Network(transportation, reservations/ hotels, hospitality, meals and general logistics of the attendees).
• Responsible for the administration and coordination of meeting rooms.
• Coordination of administrative purchases for the office.
• Support with the execution of safety, health and environment issues, such as: support in the delivery and / or handling of safety material to visitors, planned inspections, inspections of fire extinguishers and first aid kits, keeping the emergency telephone directory updated, including control of the records.
• The daily update of the ZERO Injury Counter and the execution of the Quarterly Reports of Sustainability of the Network in the CSM corporate application.
• Support in the management of the Company's vehicles (mobilization permits, monthly records / inspections, maintenance schedules, insurance policy) and related topics or activities.
• Report immediately any event that affects Safety, Health and Environmental Management.
• Support the General Manager / Legal Representative in activities such as: organization of agenda and meetings, printing and scanning of documents, processing of documents and / or trips, preparation of letters, minutes, reports, presentations or other digital documents and related matters.
• Support the Human Resources area in the execution of: support in the process of new personnel, coordinating the linkage of new collaborators in Health Insurance, coordinating the sending of welcome presents to new personnel, support of Health Insurance, keep updated the telephone directory of employees, bulletin board maintenance with support from the HR Coordinator and the different areas, supporting training and internal activities, recreational and / or social.
• Support the Finance area in the execution of reports or records: follow-up of customer and supplier invoices, follow-up to deposits, transfers / cash payments /cards, tracking of AMEX card payments, review of supplier payments, records of received invoices, delivery, dispatch and / or distribution of invoices / documentation filing.
• Generation of PRs "Purchase Requisition" and POs "Purchase orders" in SAP(generation of POs might depend on local needs and practices for HR, ADMIN, QEHS and other areas). Follow-up on PRs release and generation of POs in the Purchasing process.

To be successful in this role, we expect you to have:

General Skills:

• Availability to work 100% on-site
• Communication skills 
• Effective communication and teamwork
• Proactivity
• Ability to analyze and solve problems
• English level
• Organization and planning
• Knowledge of costs and effectiveness
• Knowledge of culture
• Presentation skills
• Equipment and Applications such as: telephone, VPN, teleconference.
• Intermediate Office Package Management
• Desired SAP knowledge (Module MM - Purchasing)

Professional Skills:
• Time Management
• Customer Orientation
• Office Administration

Experience
• Minimal 2-3 years of labor experience in related positions/functions.

Why you and us
You will be a part of a global organization with local presence and work in an exciting and dynamic working environment with highly motivated and skilled co-workers. We offer interesting and challenging work tasks, as well as personal and professional development in a great team.

If you feel excited by being a part of this working environment and think your personal skills and qualities match the job requirements, we look forward to receiving your job application

Last application date: 06/06/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.