Executive Assistant and Marketing

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are seeking an experienced Office Manager & Executive Assistant to oversee office operations, coordinate travel arrangements, and support administrative activities that ensure a productive and efficient work environment. If you are passionate about operational excellence, stakeholder support, and delivering exceptional customer value, we encourage you to apply through our Careers Portal.

Key Responsibilities

• Manage and coordinate day-to-day office operations to maintain an organized, efficient, and productive workplace.
• Oversee office services, including workspace allocation, facilities management, office systems maintenance, and procurement of office supplies.
• Develop, implement, and maintain office policies and procedures to enhance operational efficiency and effectiveness.
• Provide administrative and executive support, including travel coordination and related logistics.
• Plan and coordinate internal meetings, events, and activities, ensuring seamless execution and logistics management.
• Serve as the primary point of contact for internal and external stakeholders on office-related matters.
• Support the continuous improvement and implementation of office processes and best practices.
• Facilitate effective communication and collaboration within the office and across business functions to ensure smooth operations.

Requirements: Education, Experience, Skills & Competencies

• Bachelor’s degree in any discipline (mandatory
• Minimum 5 years of experience in a similar Office Management, Executive Assistant, or Administrative role.
• Fluency in both English and French (written and spoken).
• Strong computer literacy, including proficiency in Microsoft Office applications.
• Experience in customer relationship management and stakeholder engagement.
• Sound knowledge of office administration and office management best practices.
• Proven ability to coordinate and manage a broad range of administrative and operational activities.
• Excellent organizational, communication, and multitasking skills with a proactive and service-oriented mindset 

Last application date: 14/07/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.