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Emeryville, US Houston, US Fort Lauderdale, FL, US Huntington Beach, CA, US Poway, CA, US

Function:  Human Resources
Job Category:  Support Functions

Immigration & Mobility Specialist

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies with smart technology, and our Smart Marine and Energy visions into reality.

We want to transition the world towards a cleaner future. By pushing the boundaries of engineering and technology, we can make it work. Together, we can create new business opportunities and more sustainable future that we can all be proud of.  Want to join the ride?




Working with a diverse team of internal and external partners, you will manage the Immigration and Mobility programs and support HRBPs, leaders and colleagues with related processes and procedures.  In this role, you will serve as a business partner with all internal stakeholders (International Mobility, Comp & Ben, Payroll, Home and Host country HR, Talent Acquisition and others) as well as third-party suppliers (Immigration and Tax) to ensure operational excellence with the highest level of compliance. You will also provide oversight of the employment authorization procedures to ensure compliance with the Form I-9 and E-verify processes. The role reports to the Director of HR.




     Visa / Work Permit / Permanent Residence Case Management

  • Serve as initial client point of contact for assigned case matters by communicating with Foreign national, managers HRBPs, external counsel, and other leaders regarding required documentation, and case status

  • Lead communication and coordinate with attorneys on the full case lifecycle, including initial review and analysis of immigrant and non-immigrant visa petitions.

  • Perform case intake, including matter openings, initial fact -gathering, and document review once assigned, provide status updates

  • Manage international immigration applications and facilitate information and document collections internally and externally between the Company and service providers

  • Work closely with service providers such as tax consultants, external immigration counsel, and relocation vendors to ensure timely, high-quality services are provided.

  • Coordinate recruitment process f or U.S. permanent resident applications, in conjunction with sponsoring manager and external immigration counsel.

  • Coordinate posting of LCA notices as required.

  • Conduct and communicate visa sponsorship assessments in partnership with Talent Acquisition, HR, and/or Hiring Managers. Review cases f or compliance with National Immigration legislation and regulations and local legislation.

  • Monitor progress f or all U.S. immigration cases in conjunction with external immigration counsel, identify long-term sponsorship issues, and communicate risk to talent acquisition/hiring manager.

  • Assist external immigration counsel with audit/RFE requests from U.S. DOL and USCIS.


     International Assignments

  • Manage relationship of home and host country support to facilitate seamless transitions for assignments requiring immigration support.

  • Administer international assignments and transfers throughout their lifecycle including: reviewing cost projections, articulating and organizing immigration and relocation procedures, administering an assignment and/or relocation agreement, and coordinating all efforts with internal and external partners to ensure a highly efficient and smooth experience for participants.

  • Immigration and Mobility Support Specialist

  • Answer process questions for immigration sponsorship and relocation services from internal stakeholders.


     Other duties

  • Respond to a high volume of global emails to communicate policy, procedures, and resolve immigration, relocation, assignment, or tax-related questions from stakeholders.

  • Track and maintain immigration and relocation files in accordance with audit standards.

  • Handle daily administration of mobility-related tasks (review of vendor invoices, record keeping, tracking and updating databases, etc.).

  • Partner with stakeholders to resolve exception requests and escalations.

  • Assist in immigration and mobility policy and process analysis projects and lead to identifying process, policy, and service gaps

  • Assist employees, managers, and HR enhance their understanding of immigration regulations and ensure compliance.

  • Continually update immigration resources (FAQs, intranet content, communications)

  • Identify opportunities for continuous process improvements; devise creative methods for handling work intake tracking and reporting.

  • Perform other duties and HR compliance projects as assigned

  • Monitor legal developments to stay current with federal employment authorization and immigration laws

  • Serve as SME for employment authorization processes and partner with regional People Support Hub to drive Form I-9 and E-verify Compliance, including the reverification process.




  • 3 - 5 years in U.S., Canada and global immigration, working in a global corporate environment in the field of human resources

  • Bachelor’s degree, associate degree or Paralegal

  • 3 – 5 years in California labor laws

  • Experience working in a role that requires a high degree of confidentiality. Ethical and professional judgment as well as the ability to work with confidential documents and information.

  • Fast Response Time & contact communication with internal customers

  • High level of organizational skills and attention to detail.

  • Excellent written and oral communication.

  • Demonstrated ability to multitask and work with a fast-paced, high-volume case load while meeting deadlines and maintaining a high level of productivity.

  • Demonstrated strong teamwork and collaborative skills working in a dynamic and changing multinational organization.

  • Patience working through the resolution of issues/escalations from program participants and stakeholders.

  • Strong analytical and problem-solving skills.

  • Proficiency in the Microsoft Office Suite (Excel, Word, and PowerPoint)


Successful applicant must be authorized to work in the USA without sponsorship.

We look forward to hearing from you.

Qualified candidates must apply online: http://www.wartsila.com/en/careers/vacancies.

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package.  Wärtsilä North America is an EOE/AA employer. 


Last application date: 22/06/2021


This is Wärtsilä

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2020, Wärtsilä’s net sales totalled EUR 4.6 billion with approximately 18,000 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more: 

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland