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Primary Location: 

Finland - Turku, FI

Function:  Service Delivery
Job Category:  Other

Field Service Administrative Coordinator

Wärtsilä is leading the maritime industry’s transformation towards a decarbonised and sustainable future. We at Wärtsilä Marine Power are proud to offer our customers the world’s widest network of maritime expertise and the full portfolio from engines to lifecycle solutions. 

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies with smart technology - together. Are you ready to jump onboard?


Wärtsilä Marine Power enhances the business of its marine and oil & gas industry customers by providing innovative products and integrated solutions that are safe, environmentally sustainable, efficient, flexible, and economically sound. Being a technology leader, and through the experience, know-how and dedication of its personnel, Wärtsilä is able to customise solutions that provide optimal benefits to its customers around the world.


As part of Marine Power, Region North Europe Field Service Operations is now looking for a Field Service Administrative Coordinator to join the team in Finland. We are currently searching for a person in Turku. The position is temporary: it starts on March 1st and is for 12 months.
Field Service Administrative Coordinator is responsible for the Invoicing of the Field Service works including credit and debit notes, handling of the Field Service Engineers’ working hours, assisting the Field Service Engineers with Travel Expense reports as well as variety of other supporting activities within Field Service Operations. 
The location for this position is Turku, Finland.


About the position
In this role, you are responsible for performing a variety of professional activities supporting own local organization. You will ensure the completeness of the defined routines, transactions and other daily work of own area, e.g. assisting travelling engineers with Travel expense reports, assisting Resources Team Leaders with Time sheets to Payroll, entering working hours of billable personnel to SAP-system and invoicing of Field Service activities according to procedures.
Other responsibilities:
- Supporting experts in assigned tasks
- Executing all needed actions for local implementation of Wärtsilä's processes/products/services according to Wärtsilä business targets within the area of responsibility
- Assisting senior professionals to coordinate and administer a variety of programs and activities.
To succeed in this role, you should hold a B.Sc. in Economics or equivalent. You have a high focus on performing tasks effectively and on time. The behaviours we wish you would have is decisiveness and proactiveness, as well as the ability to work independently as well as in a multi-locational team. You have the tendency of paying attention to details and the quality of the work and you are good at reporting and analysing information. You have good communication skills and fluency in Finnish and English. 

Further requirements:
- SAP knowledge
- Previous experience in invoicing related tasks and knowledge of external invoicing as well as FSICB (Field service intercompany billing) invoicing/way of working
- Knowledge of salary rules
- Key User level knowledge regarding admin team tasks and ability to provide support and trainings
- Experience in the implementation of new IM systems/tools


We Offer Welcome to a dynamic team, where you have the possibility to work independently with the support of great colleagues. We want to be the best at what we do and therefore we continuously develop our expertise and way of working. The diversity of tasks offer you possibility to challenge yourself and work with various groups of people.

Contact & next steps
We hope to hear from you before the application deadline 24th of January, 2021, through submitting your application through our careers portal. We aim to keep you updated on the process all the way. 

In case you have questions about the open position, please contact recruiting manager:
Päivi Kerko, Manager Field Service Operations Finland

Call time on Friday the 15th of Jan at 12-14 EET and 22nd of Jan at 9-11 EET.
+358 44 3213213 

Last application date: 24/01/2021

This is Wärtsilä

Wärtsilä Marine Power leads the industry in its journey towards a decarbonised and sustainable future. Our portfolio of engines, propulsion systems, hybrid technology, and integrated powertrain systems deliver the reliability, safety, and environmental performance that Wärtsilä’s Smart Marine vision encompasses. We offer our customers performance-based agreements, lifecycle solutions, and an unrivalled global network of maritime expertise. www.wartsila.com/marine

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2019, Wärtsilä’s net sales totalled EUR 5.2 billion with approximately 19,000 employees. The company has operations in over 200 locations in more than 80 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com