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Location(s): 

Fort Lauderdale, FL, US

Function:  General Management & Administration
Job Category:  Support Functions

Area & Network Assistant AMER & NA

 

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies with smart technology, and our Smart Marine and Energy visions into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and a more sustainable future that we can all be proud of.


We are transitioning the world towards a cleaner future. By pushing the boundaries of engineering and technology, we make it work. We are always on the lookout for future-oriented talent - want to join the ride?

 

This position requires a person with outstanding interpersonal skills, a positive can-do attitude, initiative, good judgment, analytical skills, and work with confidential information. This role also requires the right profile and skills to be able to handle multiple tasks simultaneously for multiple executives of Wartsila North America. The ideal candidate should have a strong customer service approach, be self-directed, have advanced written, and verbal communication skills, and the ability to handle situations with a sense of urgency in a time sensitive environment.

 

Responsibilities:

 

• Provide administrative support for overall business operations, supporting in the execution of selected strategic business initiatives, PowerPoint preparation, minutes, and update of email distribution lists.

• Support management members (Sales, FICO, Operations and Legal) in the in the overall administrative tasks when needed.

• Support the Director of US HR in the execution of local US personnel matters: onboarding process of new personnel,  assisting with various HR initiatives including but not limited to communication, inclusion, social responsibility and acting as an ambassador of local HR activities within the US.

• Manage relationship with selected external partners that are critical for local WNA and MyVoice Activities (such as CA-short - for Recognition; Tree of Angels with Jack & Jill Children's Center; Harry & Davis for Holiday Gifts; Mercedes Benz for Corporate Run, among others).

• Support the Communications Manager on local communications and management of the Compass WNA page, LinkedIn postings, Yammer and other social media.

• Cooperate with facility management team aiming to keep ideal office environment conditions for all employees.

• Proactively manage multiple calendars, making decisions on behalf of the MD to prioritize calendar requests based on shifting business priorities.

• Coordination of internal and external meetings, supporting with overall arrangements and doing the minutes of the meetings when requested.

• Support the team in the coordination of travel plans as needed, mainly when travel changes are required.

• When requested, research, collect and analyze data for members of the management team.

•  Assist with immigration related topics

 

You must have:

 

•  8 to 10 years previous experience supporting executives within a large multi-national organization supporting multiple executives.

•  Bachelor's degree or equivalent experience

•  Ability to build business relationships across all organizational levels

•  Multi-lingual, Spanish/English and or Portuguese a plus

•  Must have excellent Project Management skills

•  Must be highly organized and demonstrate the ability to work independently

•  Collaboration with all teams, aiming to support proper communication and positive teamwork environment

•  Proactively coordination and execution of team morale events

•  Exceptional communication skills, verbal and written

•  Expert level with Microsoft Office products (MS Teams is a must)

•  Previous experience with SAP a plus

 

 

 

Last application date: 17/08/2022

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
 

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. We emphasise innovation in sustainable technology and services to help our customers continuously improve their environmental and economic performance. Our dedicated and passionate team of 17,000 professionals in more than 200 locations in 68 countries shape the decarbonisation transformation of our industries across the globe. In 2021, Wärtsilä’s net sales totalled EUR 4.8 billion. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com.


Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami