Executive Assistant

We are currently seeking an Executive Assistant, located nearby our Fort Lauderdale, FL office.  This position requires a person with outstanding interpersonal skills, a positive can-do attitude, initiative, good judgment, analytical skills, and work with confidential information. This role also requires the right profile and skills to be able to handle multiple tasks simultaneously for multiple executives of WNA.

The ideal candidate should have a strong customer service approach, be self-directed, have advanced written, and verbal communication skills, and the ability to handle situations with a sense of urgency in a time sensitive environment.

This is a hybrid role that will required 3-4 days in the Fort Lauderdale office. 

Responsibilities and Duties: (that are not limited to)

• Provide administrative support for overall WNA business operations (Marine and Energy), supporting in the execution of selected strategic business initiatives, PowerPoint preparation, minutes, and update of email distribution lists.
• Support WNA MT members (Sales, FICO, Operations and Legal) in the in the overall administrative tasks when needed.
• Support the Director of US HR in the execution of local US personnel matters: onboarding process of new personnel,  assisting with various HR initiatives including but not limited to My Voice, Wellbeing, Recognition, Diversity & Inclusion & Social Responsibility, Coffee Talks, and acting as an ambassador of local HR activities within the US.
• Manage relationship with selected external partners that are critical for local WNA and MyVoice Activities (such as CA-short – for Recognition; Tree of Angels with Jack & Jill Children’s Center; Harry & Davis for Holiday Gifts; Mercedes Benz for Corporate Run, among others).
• Support the Communications Manager on local communications and management of the Compass WNA page, LinkedIn postings, Yammer and other social media.
• Cooperate with facility management team aiming to keep ideal office environment conditions for all employees.
• Establish and maintain good Executive-level interactions within Wärtsilä global organization.
• Proactively manage multiple calendars, making decisions on behalf of the MD to prioritize calendar requests based on shifting business priorities.
• Coordination of internal and external meetings, supporting with overall arrangements and doing the minutes of the meetings when requested.
• Support the US WNA team in the coordination of travel plans as needed, mainly when travel changes are required.

• When requested, research, collect and analyze data for members of the management team.
• Assist with immigration related topics
• All other duties assigned by management and aligned with MD of WNA.

Accountability:

• Assist effectively in all office and administrative duties.
• Bring added value to the position by acting independently and managing your own work to maximize effectiveness for those that you support.
• Provide accurate, timely and effective service.
• Create a positive, can-do spirit for both internal and external customers.

Qualifications and Previous Experience:

• 8 to 10 years previous experience supporting executives within a large multi-national organization supporting multiple executives.
• Bachelor’s degree or equivalent experience
• Ability to build business relationships across all organizational levels
• Multi-lingual, Spanish/English and or Portuguese a plus
• Must have excellent Project Management skills
• Must be highly organized and demonstrate the ability to work independently
• Collaboration with all teams, aiming to support proper communication and positive teamwork environment
• Proactively coordination and execution of team morale events
• Exceptional communication skills, verbal and written
• Expert level with Microsoft Office products (MS Teams is a must)
• Previous experience with SAP a plus

Physical/Environmental Requirements:

• Must be able to walk and stand approximately 30% to 50%
• Must be able to lift 10 to 15lbs on an occasional basis (office environment)
• Environment – Generally quiet office environment, low noise
• Exposure – Limited to none, exposure to dangerous chemicals or hazardous work environment.

Why Us
Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.  Eligibility to participate in: the discretionary incentive plan assigned to the level of position upon offer of employment; medical, dental and vision coverage, 401(k) plan and flexible spending accounts, subject to plan terms; Company-paid benefits such as life insurance, short- and long-term disability, subject to applicable waiting periods. Paid time off (PTO) is accrued on a per-pay period basis in accordance with tenure in the Company; a new hire can expect 17 days per year. Twelve (12) Company-paid holidays.

Wärtsilä North America is an EOE/AA employer.  At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.