Office and Marketing Coordinator (Part-time)

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

About NACOS Marine:

NACOS Marine is embarking on an exciting journey as we establish ourselves as a standalone organization following a divestiture. As a subsidiary of Wärtsilä, NACOS Marine has approximately 750 employees globally, including 50 in the USA.

Position Overview:
We are seeking a versatile and proactive Office and Marketing Support Coordinator to join our team. This role is integral to ensure smooth administrative operations, support for local marketing initiatives, and successful event management. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple responsibilities across various domains.

This is a part-time job with the potential to transition into a full-time position based on business needs.

Location: This position is based in Weston, FL and follows a hybrid work schedule, requiring in-office presence twice a week.

Key Responsibilities:

1. Office Administration:
   • Ensure a well-functioning office environment
   • Perform general administrative tasks including scheduling, correspondence, and document management.
   • Assist in the preparation of reports, presentations, and other documentation as needed.
2. Facility Management:
   • Ensure the maintenance and upkeep of office facilities across all AMER locations
   • Coordinate with vendors for repairs, cleaning, and other services.
3. Event Planning:
   • Organize and execute company events, including meetings, conferences, and social gatherings.
   • Handle all aspects of event logistics, from venue selection to catering arrangements.
4. Marketing and Exhibitions Support:
   • Support the global marketing function in implementing marketing strategies and campaigns.
   • Assist in the creation and distribution of marketing materials.
   • Coordinate company participation in industry exhibitions and trade shows.
   • Manage logistics, booth setup, and promotional materials for events.
   • Ensure a professional and engaging presence at exhibitions.
5. Ad Hoc Tasks:
   • Support management and other personnel as needed
   • Perform additional tasks and projects as assigned by management.
   • Adapt to changing priorities and handle urgent requests efficiently.

Qualifications:

• Bachelor’s degree in business administration, Marketing, or a related field is preferred.
• Ideally 3 years of proven experience in administrative support, marketing, and event planning.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and marketing tools.
• Ability to work independently and as part of a team.

Travel requirements:

• Travel for exhibitions and events may be required occasionally, up to 10% of the time.

Last application date: 11/05/2025 

Successful applicants must be authorized to work in the USA without sponsorship.

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.