FS Administrative Coordinator

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

Our Parts and Field Service Region North Europe are now looking for a service‑minded and systematic Field Service Administrative Coordinator who enjoys supporting people, coordinating multiple processes, and ensuring smooth daily operations in a global environment. 

Business unit Parts and Field Service is a global organization with harmonized ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

Whilst we are supporting the North European countries including Finland, the location for this role is Gothenburg, Sweden and the role is offered as a temporary contract (maternity leave cover) for 18 months. Depending on your situation, the contract can be full-time or reduced to a minimum of 60%. 

What will you be doing?  

As a Field Service Administrative Coordinator, you will be supporting the Field Service Operations to ensure a smooth day-to-day business. The colleagues you will support are based at the workshop in Gothenburg as well as travelling globally to customer sites. Our In-Situ machining team provides comprehensive in-situ machining services (also known as on-site or field machining) allowing for the precision repair and maintenance of engine and propulsion components directly at their installed location. 

Your responsibilities for the role include, but are not limited to:   

• Invoicing for Field Service and workshop activities
• Purchasing support for workshop operations
• Responsible for keeping customer and vendor master data updated and accurate
• Support with collation of working schedules to support billing and payroll preparation
• Supporting colleagues with our mobility app and other IT related systems
• Support with travel coordination, visa applications and expense reports
• Proactively look for improvements in own, and others, area of responsibility and propose solutions
• Continuously stay up to-date with company policies and guidelines 

The below will enable you to succeed in this role:  

• Good IT knowledge and SAP experience is valuable
• Fluent in English, both written and spoken (Swedish considered as advantageous)
• Earlier experience of administrative work is an advantage
• B.Sc. in economics, accounting or equivalent is beneficial, but not a requirement
• High level of organisational and administrative ability
• Systematic and organised way of working
• Service‑minded with high attention to detail
• Curiosity to improve and adopt new learnings 

Why you & us?   

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.  

We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?   

Contact & next steps:  

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline by submitting your application in our Career portal. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way.  

Are you still wondering if you should apply and would like to get something clarified? Please reach out to Local Operations Manager Fredrik Lundström via email at fredrik.lundstrom@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Application deadline: 17/05/2026   

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

#wärtsilämarine #FSWScareers #FuelYourPower 
#LI-JDC1972 #LI-Hybrid