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Gdynia, PL Valencia, ES Bermeo, ES Moss, NO Asker, NO

Function:  Service Delivery
Job Category:  Support Functions

Warranty Coordinator

Wärtsilä is a world leader in marine technology and has the world’s widest portfolio and service network. We are leading the industry’s transformation towards a decarbonised and sustainable future. We at Wärtsilä Marine Systems are focusing on the latest and most efficient solutions, products and lifecycle services to support the vision for a safer, better, and more sustainable future for our customers. 

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?


We are now looking for Warranty Coordinators to join our Service team, Wartsila Gas Solutions.


This position is permanent and can have applicants either based in Norway, Poland & Spain. The position requires close and professional

communication with the team of product warranty experts in addition to coordination with other departments in Wartsila Gas Solutions.

Warranty Coordinator will whenever needed coordinate with the technical supportive teams, sales, quality department, logistic team and also

project department for ongoing warranty claims.


To be successful in this role, we expect you to have:


- Experience on similar Coordination or administration positions.

- Good communication and coordination skills.

- Ability to manage multiple tasks simultaneously and effectively.

- Experience of working in a fast-paced global environment.

- Systematic, structured and Self-motivated with the ability to work and take decision under pressure and stay organised.

- Ability to cooperate with people from different cultures.

- Experience in CRM tools / SAP is an advantage.

- Skilled in Microsoft office tools.

- Fluent in written and spoken English.


Main Responsibilities


-    Receiving the claims from customer and registering them in the system in a fast and professional way in line with defined warranty handling process, including data maintenance for relevant products/projects.
-    Distribute the claims to internal team of Product Warranty Experts.  
-    Making sure that all claims are registered in the system and Keep the notification status updated in SAP.
-    Keep the project status updated in SAP.
-    Coordinating Warranty interfaces with project and clarifying the warranty terms & conditions. 
-    All documentation related functions. 
-    Coordinating the purchasing functions with Purchasing Dept. to collect all required materials for sending RFQ to suppliers, when needed. 
-    Coordinate the parts shipments and reverse logistics related to claimed and/or purchased components.
-    Coordination and follow up the warranty requests to Service Delivery, Logistic, TS, Purchasing, Spare part teams. 
-    Collecting all documentations ( claim, service reports, RCA, warranty announcements, warranty end certificates, critical emails, etc.) and attach them to relevant notifications and link them to the system.
-    Manage all jobs in SAP , CRM & Outlook from an administrative standpoint.
-    Coordination for re-claiming cases and invoicing materials (keep track of claims and materials for invoicing).


Why you and us?


We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth

and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. We are authentic and honest,

and we strongly believe in a diverse and inclusive work community where everyone can be their true self.

We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice

their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe

and cared for.


Are you eager to be part of this ambition? 


Contact & next steps Does this sound like the job for you? If yes, we hope to hear from you before the application deadline, by submitting your application

through our careers portal.


We aim to keep you updated on the process all the way. Are you still wondering if you should apply and would like to get something clarified?

Please reach out to following contact person with any questions related to this position Nima Delgoshaei, Manager Product Warranty - Email:

Last application date: 31/01/2023 


At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 


This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on