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Hamburg, DE

Function:  General Management & Administration
Job Category:  Support Functions

Office Manager

Who we are:

Wärtsilä Voyage radically transforms how vessels perform their voyage by leveraging the latest digital technologies, to deliver a step change in safety, efficiency, reliability, and emissions. We are developing a unique integrated infrastructure that combines the bridge systems, cloud data management, data services, decision support tools, and access to real-time information, resulting in a smarter Voyage. Our customized, eco-conscious approach ensures that not only do our customers all around the globe reap the full benefits of the technology revolution, they actively contribute towards achieving a sustainable shipping future. With the broadest Smart Marine portfolio in the market, Wärtsilä Voyage is well positioned to lead the industry towards becoming digitally connected across the entire value chain - let us take you on a journey!

We are now looking for an Office Manager who will be reporting into the Culture & Engagement Lead.


Purpose of the role:

Voyage has some very exciting plans quickly approaching us, with a brand new office awaiting our Hamburg teams! With this new office launch we are now looking for an Office Manager who can make this new space a great experience for our people and partners, making sure that everyone who enters our office space enjoys it with a smile and ensuring the well-being of our people, customers & partners.


Key responsibilities:

• Welcoming & taking care of our guests.

• Front desk, telephone & admin service.

• Coordinate facility management and landlord services.

• Point of contact for any office related issues and tasks; office supplies; lockers, IT coordination.

• Event organisation & decoration experience - You will make branding come alive in the office and make sure that our office is a place where people feel good!

• Meeting service.

 • Key user and first point of contact for smart building & office information systems.

 • Post service - distribution, digitalisation.

• Point of contact for catering; pantry service.

• Local contact person for security personnel.

• Onboarding point of contact for new employees.

• QHSE services (Initial health and safety briefing, office inspections, medical.)


Key requirements:

• Our workplace is your passion!

• Highly empathetic & hands-on.

• Strong communication skills.

• Strong service background - for example, events, hotel hospitality. Coordination and

organisation skills (event management or similar).

• Strong computer and MS Office skills.

• Fluency in German & English.

Please apply by March 1st 2021 The person to contact for more information: Kristin Lange, kristin.lange@wartsila.com


This is Wärtsilä

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2019, Wärtsilä's net sales totalled EUR 5.2 billion with approximately 19,000 employees. The company has operations in over 200 locations in more than 80 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com