Spare Parts Administrator (m/f/d)

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

We, Wärtsilä Deutschland GmbH Ship Electrification Solutions in Hamburg, Germany or Stord, Norway  are looking as soon as possible a

Spare Parts Administrator (m/f/d)

Your main tasks include:

• Preparation of spare parts quotations including price requests to sub-suppliers and preparation of calculations
• Development and implementation of pro-active sales campaigns in the portfolio
• Obtaining/collection of technical information in cooperation with Technical Support
• Negotiation of orders and clarification of deadlines with the customer
• Processing of orders including material planning, preparation for shipment and complete documentation
• Commercial processing of orders including checking commercial conditions, invoicing and issuing credit notes
• Support of tax, insurance, export, customs, shipping and financing issues in cooperation with the relevant departments

What we expect from you:

• Successfully completed training/further training as technical business administrator; state-certified. Technician Electrical Engineering or Industrial Foreman Electrical Engineering
• Several years of comparable professional experience
• Product knowledge in the field of electrical products and experience in customer service
• Structured way of working and hands-on mentality
• High social and intercultural competence
• Confident language skills in German or Norway (depending from location)  & English (oral & written)
• Good knowledge of MS Office
• Experience in working with ERP systems (SAP) welcome

Why you and us

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. 
We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for.

Are you eager to be part of this ambition? 
 

Contact & next steps

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline, through submitting your application through our careers portal. We aim to keep you updated on the process all the way. 

• Ausarbeitung von Ersatzteilangeboten inklusive Preisanfragen an Unterlieferanten und Ausarbeitung von Kalkulationen
• Ausarbeitung und Durchführung Pro-aktiver Vertriebsaktivitäten im Portfolio
• Einholen/Zusammentragen von technischen Informationen in Zusammenarbeit mit dem Technischen Support
• Auftragsverhandlung und Terminklärung mit dem Kunden
• Abwicklung der Aufträge einschließlich Materialdisposition, Versandvorbereitung und vollständiger Dokumentation
• Kaufmännische Abwicklung der Aufträge inklusive Prüfung der kommerziellen Bedingungen, Rechnungslegung und Erstellen von Gutschriften
• Unterstützung in der Klärung von Steuer-, Versicherungs-, Export-, Zoll-, Versand- und Finanzierungsfragen in Zusammenarbeit mit den zuständigen Fachabteilungen

• Erfolgreich abgeschlossene Aus-/Weiterbildung zum Technischen Betriebswirt; Staatl. Geprüft. Techniker Elektrotechnik oder Industriemeister Elektrotechnik
• Mehrjährige vergleichbare Berufserfahrung
• Produktkenntnisse im Bereich Elektrotechnik und Erfahrungen in der Kundenbetreuung
• Strukturierte Arbeitsweise und Hands-On-Mentalität
• Hohe soziale und interkulturelle Kompetenz
• Sichere Sprachkenntnisse in Deutsch & Englisch (mündlich & schriftlich)
• Fundierte MS-Office-Kenntnisse
• Erfahrung im Umgang mit ERP Systemen (SAP) erwünscht

Last application date: 23/02/2026 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

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