Hamburg, DE

Function:  Service Delivery
Job Category:  Engineering

Spare Parts Administrator/Sachbearbeiter - Vertrieb Ersatzteile


Wärtsilä is leading the maritime industry’s transformation towards a decarbonised and sustainable future.We at Wärtsilä Marine Power are proud to offer our customers the world’s widest network of maritime expertise and the full portfolio from engines to lifecycle solutions.


We want to change the course towards an interconnected and cleaner maritime futureand are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services-together.Are you ready to jump onboard?



Wir, Wärtsilä SAM Deutschland GmbH Ship Eectrification Solutions in Hamburg, suchen zum nächstmöglichen Termin einen


Sachbearbeiter - Vertrieb Ersatzteile (m/w/d)


Zu Ihren Hauptaufgaben gehören:


  • Ausarbeitung von Ersatzteilangeboten inklusive Preisanfragen an Unterlieferanten und Ausarbeitung von Kalkulationen
  • Ausarbeitung und Durchführung Pro-aktiver Vertriebsaktivitäten im Portfolio
  • Einholen/Zusammentragen von technischen Informationen in Zusammenarbeit mit dem Technischen Support
  • Auftragsverhandlung und Terminklärung mit dem Kunden
  • Abwicklung der Aufträge einschließlich Materialdisposition, Versandvorbereitung und vollständiger Dokumentation
  • Kaufmännische Abwicklung der Aufträge inklusive Prüfung der kommerziellen Bedingungen, Rechnungslegung und Erstellen von Gutschriften
  • Unterstützung in der Klärung von Steuer-, Versicherungs-, Export-, Zoll-, Versand- und Finanzierungsfragen in Zusammenarbeit mit den zuständigen Fachabteilungen


Was wir von Ihnen erwarten:


  • Erfolgreich abgeschlossene Aus-/Weiterbildung zum Technischen Betriebswirt; Staatl. Geprüft. Techniker Elektrotechnik oder Industriemeister Elektrotechnik
  • Mehrjährige vergleichbare Berufserfahrung
  • Produktkenntnisse im Bereich Elektrotechnik und Erfahrungen in der Kundenbetreuung
  • Strukturierte Arbeitsweise und Hands-On-Mentalität
  • Hohe soziale und interkulturelle Kompetenz
  • Sichere Sprachkenntnisse in Deutsch & Englisch (mündlich & schriftlich)
  • Fundierte MS-Office-Kenntnisse
  • Erfahrung im Umgang mit ERP Systemen (SAP) erwünscht




We, Wärtsilä Deutschland GmbH Ship Electrification Solutions in Hamburg, are looking as soon as possible a


Spare Parts Administrator (m/f/d)


Your main tasks include:


  • Preparation of spare parts quotations including price requests to sub-suppliers and preparation of calculations
  • Development and implementation of pro-active sales campaigns in the portfolio
  • Obtaining/collection of technical information in cooperation with Technical Support
  • Negotiation of orders and clarification of deadlines with the customer
  • Processing of orders including material planning, preparation for shipment and complete documentation
  • Commercial processing of orders including checking commercial conditions, invoicing and issuing credit notes
  • Support of tax, insurance, export, customs, shipping and financing issues in cooperation with the relevant departments


What we expect from you:


  • Successfully completed training/further training as technical business administrator; state-certified. Technician Electrical Engineering or Industrial Foreman Electrical Engineering
  • Several years of comparable professional experience
  • Product knowledge in the field of electrical products and experience in customer service
  • Structured way of working and hands-on mentality
  • High social and intercultural competence
  • Confident language skills in German & English (oral & written)
  • Good knowledge of MS Office
  • Experience in working with ERP systems (SAP) welcome


Why you and us

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. 
We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for.


Are you eager to be part of this ambition? 

Contact & next steps

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline 15.06.2023, through submitting your application through our careers portal. We aim to keep you updated on the process all the way. 


Please apply by 15 June 2023 at 23:59 EEST. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to same time zone.

At Wärtsilä we value, respectand embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.


This is Wärtsilä

Wärtsilä Marine Power leads the industry in its journey towards a decarbonised and sustainable future. Our broad portfolio of engines, propulsion systems, hybrid technology, and integrated powertrain systems delivers the efficiency, reliability, safety, and environmental performance needed to support our customers to be successful. Our offering includes performance-based agreements, lifecycle solutions, and an unrivalled global network of maritime expertise.www.wartsila.com/marine


Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. We emphasise innovation in sustainable technology and services to help our customers continuously improve their environmental and economic performance. Our dedicated and passionate team of 17,000 professionals in more than 200locations in 68 countries shape the decarbonisation transformation of our industries across the globe. In 2021, Wärtsilä’s net sales totalled EUR 4.8 billion. Wärtsilä is listed on Nasdaq Helsinki.www.wartsila.com