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Hamburg, DE

Function:  Service Delivery
Job Category:  Sales & Marketing

Spare Parts Adminstrator/Sachbearbeiter-Vertrieb Ersatzteile (m/w/d) Ship Electrification Solutions

Wärtsilä is leading the maritime industry’s transformation towards a decarbonised and sustainable future. We at Wärtsilä Marine Power are proud to offer our customers the world’s widest network of maritime expertise and the full portfolio from engines to lifecycle solutions. 

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies with smart technology - together. Are you ready to jump onboard?


We, Wärtsilä SAM Electronics in Hamburg, are looking for a


Spare Parts Administrator (m/f/d)


to join our Ship Electrification Solutions team as soon as possible.

As Spare Parts Administrator your work will focus on these responsibilities:

⦁    Preparation of spare parts quotations including price requests to sub-suppliers and preparation of calculations
⦁     Development and implementation of pro-active sales campaigns in the portfolio
⦁    Obtaining/collection of technical information in cooperation with Technical Support
⦁    Negotiation of orders and clarification of deadlines with the customer
⦁    Processing of orders including material planning, preparation for shipment and complete documentation
⦁    Commercial processing of orders including checking commercial conditions, invoicing and issuing credit notes
⦁    Support of tax, insurance, export, customs, shipping and financing issues in cooperation with the relevant departments


To be successful in this role, we expect you to have:

⦁    Successfully completed training/further education in the field of electrical engineering or comparable qualification with a commercial background
⦁    Several years of comparable professional experience
⦁    Product knowledge in the field of electrical products and experience in customer service
⦁    Structured way of working and hands-on mentality
⦁    High social and intercultural competence
⦁    Confident language skills in German & English (oral & written)
⦁    Good knowledge of MS Office
⦁    Experience in working with ERP systems (SAP) welcome


Why you and us

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

Contact & next steps:

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline , through submitting your application through our careers portal. We aim to keep you updated on the process all the way.


Are you still wondering if you should apply and would like to get something clarified? 


Please reach out to
Steffen Rohde
Manager Fieldservice Resources & Spare Parts
(only for questions from direct job applicants, applications through email will not be recorded or responded to).  



Please apply by 23.03.2022 at 23:59 EEST. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to same time zone.




Wir, Wärtsilä SAM Electronics in Hamburg, suchen für unser Ship Electrification Solutions zum nächstmöglichen Termin einen


Sachbearbeiter - Vertrieb Ersatzteile (m/w/d) 


Zu Ihren Hauptaufgaben gehören:

⦁    Ausarbeitung von Ersatzteilangeboten inklusive Preisanfragen an Unterlieferanten und Ausarbeitung von Kalkulationen
⦁    Ausarbeitung und Durchführung Pro-aktiver Vertriebsaktivitäten im Portfolio
⦁    Einholen/Zusammentragen von technischen Informationen in Zusammenarbeit mit dem Technischen Support
⦁    Auftragsverhandlung und Terminklärung mit dem Kunden
⦁    Abwicklung der Aufträge einschließlich Materialdisposition, Versandvorbereitung und vollständiger Dokumentation
⦁    Kaufmännische Abwicklung der Aufträge inklusive Prüfung der kommerziellen Bedingungen, Rechnungslegung und Erstellen von Gutschriften
⦁    Unterstützung in der Klärung von Steuer-, Versicherungs-, Export-, Zoll-, Versand- und Finanzierungsfragen in Zusammenarbeit mit den zuständigen Fachabteilungen
Was wir von Ihnen erwarten:

⦁    Erfolgreich abgeschlossene Aus-/Weiterbildung im Bereich Elektrotechnik oder vergleichbare Qualifikation mit kaufmännischem Hintergrund
⦁    Mehrjährige vergleichbare Berufserfahrung
⦁    Produktkenntnisse im Bereich Elektrotechnik und Erfahrungen in der Kundenbetreuung
⦁    Strukturierte Arbeitsweise und Hands-On-Mentalität
⦁    Hohe soziale und interkulturelle Kompetenz
⦁    Sichere Sprachkenntnisse in Deutsch & Englisch (mündlich & schriftlich)
⦁    Fundierte MS-Office-Kenntnisse
⦁    Erfahrung im Umgang mit ERP Systemen (SAP) erwünscht
Bei Fragen wenden Sie sich bitte an:


Steffen Rohde
Manager Fieldservice Resources & Spare Parts


Nächste Schritte:

Klingt das wie eine Aufgabe für Sie? Wenn ja, dann bewerben Sie sich bitte bis spätestens 23.03.2021 über unser Karriereportal.

Wir freuen uns auf Ihre Bewerbung.


Last application date: 30/05/2022

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

This is Wärtsilä

Wärtsilä Marine Power leads the industry in its journey towards a decarbonised and sustainable future. Our portfolio of engines, propulsion systems, hybrid technology, and integrated powertrain systems deliver the reliability, safety, and environmental performance that Wärtsilä’s Smart Marine vision encompasses. We offer our customers performance-based agreements, lifecycle solutions, and an unrivalled global network of maritime expertise.

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2020, Wärtsilä’s net sales totalled EUR 4.6 billion with approximately 18,000 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more at