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Helsinki, FI

Function:  Human Resources
Job Category:  Support Functions

Executive Assistant to HR and Communications, Branding & Marketing

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are now looking for Executive Assistant to join our team and provide excellent level services to Wärtsilä Executive Vice President Human Resources, and Executive Vice President Communications, Branding & Marketing. This role reports directly to the EVP HR. 

As an Executive Assistant you will provide comprehensive support to both EVPs by handling diverse responsibilities and challenges. We are looking for someone who can juggle multiple tasks and competing priorities, using your judgment in preparing and planning the two EVPs’ agenda and interactions with internal and external stakeholders. You will need to be proactive and think ahead, while maintaining flexibility in finding creative solutions to the unexpected in a high pace environment. 


We are looking for an experienced Executive Assistant with excellent skills in cooperation, communication and networking. You also possess a superior level of integrity with the ability to handle sensitive and confidential information as well a resourceful and service-focused mindset. As Executive Assistant you will participate actively in the meetings of the Management teams as an invitee. You will for example schedule and keep minutes at management team meetings and help to ensure that reports and materials are submitted on time and the governance is followed. Your tasks include also calendar and travel management responsibilities, event organizing, and other HR and communication related duties.  You will have an opportunity to participate in ongoing projects and initiatives as well as support internal communications within the HR organization.


To succeed in this role, we are looking for someone with:
• Ability to organize, structure and prioritize a wide range of executive support related tasks in an efficient and proactive way
• Team player qualities who can also work independently
• A flexible, positive and inclusive mindset
• Strong problem-solving and decision-making skills with great attention to detail
• Excellent written and verbal communication skills in both English and Finnish 
• Superior level of integrity, professionalism and confidentiality 
• Strong social competence and networking skills
• Experience in the different IT tools (Office 365)
• Strong drive for continuous improvement and a determination to finalize tasks on time with a high-quality mindset
• Previous experience in HR, ideally in a global listed company.


We offer you a modern work environment and an opportunity to grow with a truly international organisation committed to driving decarbonisation in our market sectors.  


The location for this position is Wärtsilä Campus in Salmisaari, Helsinki. We work in hybrid mode and remote working part of the week is also a possibility. 
Does this sound like your next challenge? Please apply by 1.12. 2022


Last application date: 01/12/2022 


At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 


All new Wärtsilä employees in Finland will attend occupational health check, including the drug test/screening. 


This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on