Executive Assistant

We are always on the lookout for a talent with a growth mindset – are you the one?   

We are now looking for an Executive Assistant to join Wärtsilä and provide high-quality, trusted support to our Executive Vice President, Human Resources, Safety and Corporate Security, and Executive Vice President, Marketing and Communications. The role reports directly to the EVP, Human Resources, Safety and Corporate Security. The location for this position is Wärtsilä Campus in Salmisaari, Helsinki, Finland. We work in hybrid mode, and remote working part of the week is also a possibility.

At Wärtsilä, we believe in trust, collaboration and making an impact. This is a unique opportunity to work close to senior leadership at the heart of Wärtsilä’s global functions, supporting leaders who play a central role in shaping our people agenda, brand, culture and transformation journey.  

Your role and responsibilities   

As an Executive Assistant, you enable effective leadership by ensuring focus, structure and seamless execution. You provide comprehensive and proactive support to both EVPs, helping them navigate priorities, prepare interactions and stay connected with internal and external stakeholders.

The role combines classic executive support with opportunities to contribute more broadly, offering exposure to strategic topics, ongoing initiatives and collaboration across the organisation. You will work in an environment where professionalism, respect and continuous improvement are genuinely valued. You will also be part of a strong, experienced and supportive Executive Assistant network. 

Your work will focus on these responsibilities: 

• Providing high-quality, trusted executive support to the EVP, Human Resources, Safety and Corporate Security and EVP, Marketing & Communications, acting as a valued partner in enabling effective leadership 

• Managing and prioritising the EVPs’ calendars, meetings and travel arrangements to ensure focus, flow and well-prepared decision-making 

• Preparing agendas, materials and follow-ups, and participating as an invitee in management team meetings, including minute-taking and governance-related coordination 

• Supporting smooth and professional interaction with internal and external stakeholders, applying sound judgement and a high level of confidentiality 

• Coordinating events, leadership meetings and selected initiatives across HR,  Marketing & Communications and related functions (incl. Safety and Corporate Security as relevant) 

• Contributing to ongoing projects and internal communications within the HR organisation and beyond 

• Using modern digital tools, including Office 365 and AI-enabled solutions, to improve efficiency, quality and ways of working 

To be able to succeed in the position, we expect you to have:  

• Extensive experience (10+ years) in an Executive Assistant or equivalent senior support role, working closely with senior leaders 

• Strong ability to organise, structure and prioritise executive support activities in a proactive and reliable way 

• A collaborative and driven team player mindset combined with the ability to work independently and take ownership 

• A flexible, positive and inclusive approach, with confidence operating in a dynamic, international environment 

• Strong problem‑solving and decision‑making skills, with great attention to detail and follow‑through 

• Excellent written and verbal communication skills in both English and Finnish 

• A high level of integrity, professionalism and discretion when handling sensitive and confidential matters 

• Strong interpersonal and networking skills, with the ability to build trust across senior stakeholders 

• Previous experience in HR, ideally within a global and complex organisation or in close collaboration with senior leadership 

• Experience using modern digital tools (Office 365) and openness to leveraging AI to improve efficiency, quality and ways of working 

• Relevant degree in executive or administrative support, or a comparable field (e.g. secretarial or administrative assistant programmes) is required 

• Excellent written and verbal communication skills in both English and Finnish 

Why you and us?    

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth, and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. 

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?