Payroll Specialist

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

About the role

This full-time hybrid position requires two days per week at our Houston office.

As a Payroll Specialist , reporting to North America Payroll Manager, you will focus on these responsibilities across Canada and United States, included but not limited to:

• Run payroll for 160 employees in Canada and supporting payroll manager in payroll tasks across the United States, total 950 in US.
• Reviewing new hire setup, employee changes, voluntary deductions prior to payroll processing
• Prepare and process hourly and salaried bi-weekly payrolls.
• Setting up state withholding and unemployment tax accounts.
• Review and set up new garnishments.
• Ensure compliance with federal and provincial laws and regulations (CRA, CPP, EI, etc)
• Calculate and administrate employee deductions, vacations and stationary holiday pay
• Prepare and file T4, ROE and other payroll related tax forms
• Respond to unemployment claims.
• Calculate new hire pay, termination pay, and any required adjustment to normal pay.
• Processing stops payments or adjustments of payroll.
• Calculate bonuses as requested.
• Ensure that computing, withholding, and deductions are done correctly.
• Month end reporting.
• Performs other duties and special projects as assigned.

To be successful in this role, we expect you to have:

• Must have worked with a payroll size greater than 300 employees, including multi-state payrolls.
• Proficient in Excel.
• 3-5 years’ payroll experience.
• Strong Knowledge of Canada payroll processing.
• Ability to work independently in a time sensitive environment.
• Proficient in UKG Payroll Software preferred.
• FPC or CPP preferred.

Last application date: 25/05/2025 

Successful applicants must be authorized to work in the USA without sponsorship.

For applicants that reside in Houston, TX, the annual salary wage range is $55,000 - $60,000 USD.

Individuals hired for positions that require on-site customer interactions and/or in-person travel may be required to be fully vaccinated against COVID-19 or other country-specific vaccinations, unless otherwise prohibited by law.

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Effective January 2025, Wartsila companies in the USA will implement a new hybrid work model. Most employees who live within 40 miles of an office will work 2 days per week in office. This model will provide our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We will be happy to provide more information during your interview process.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.