Office Administrative Analyst

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets.
Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

Want to join the ride?

We are looking for a Office Administrative Analyst to join Wärtsilä Brasil, on a commissioning project run by Wärtsilä SAM Electronics GmbH - one of the world's leading electrical system integrators in shipbuilding in Germany.

This professional will be responsible for the operational purchasing of local installation material that is needed for the building site office work preparation (controlling, planning, verification). 

This position is based in Itajaí/SC and will be reporting to the Director, Projects and the Project Manager.

** PLEASE SUBMIT RESUMES IN ENGLISH**
 

Main responsibilities:
• Administrative support for the project management and site management of designated newbuilding projects within the marine / navy segment
• Support for preparation, print-out and delivery of customer documentation
• Creation of process and templates in coordination with the project management and implementation of these in the daily project
workflows as necessary
• Organization of office materials and equipment’s
• Administrative support for local and foreign employees (e.g. registration, travel arrangements, accommodation, translations)
• Support for the on-site team for any administrative tasks as deemed necessary (e.g. travel arrangements, cost expense claims etc.)
• Monitoring of personal data in regards to access to workplace (shipyard) for own, as well as sub-contracted employees.
• Tracking expenses and predicting future costs for the Branch Office – in close cooperation and alignment with the Project Manager,
Site Manager and Project Controller
• Ensuring that demands inherent to the process are carried out with quality, in accordance with the rules and within the established
deadlines

Requirements:
• Good understanding of complex processes
• Good MS Office skills
• Experience in SAP is a plus
• Advanced/Fluent in English (written and spoken)

Skills:
• Excellent communication
• Initiative and independence
• Collaborating
• Confident
• Dedicated 

Last application date: 26/01/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

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