Project Assistant

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

About Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the Marine and Energy markets. At PT Wärtsilä Indonesia, we are committed to enabling sustainable societies through smart technology and future-oriented talent.

We are now looking for an Administrative Officer to join our New Build Project team in Jakarta, Indonesia. This role will provide vital administrative and office support, ensuring smooth operations and collaboration across diverse teams.

Key Responsibilities

• Manage day-to-day administrative tasks for PT Wärtsilä Indonesia office, supporting all New Build project team members.
• Coordinate with travel partners to manage logistics, including visa assistance, accommodations, transportation, and meals, in line with company policies.
• Facilitate smooth travel preparations for overseas guests and counterparts visiting PT Wärtsilä Indonesia.
• Support project customer invoicing from initiation to submission and follow-up.
• Assist with project billings and administrative billing activities.
• Create Purchase Requests and Purchase Orders through SAP & WeBuy for project-related purchases.
• Prepare monthly timesheets for local project teams and submit them to Finance.

Qualifications

• Graduate degree with a minimum of 4+ years of experience in a similar field.
• Advanced Microsoft Office skills, with the ability to quickly adapt to firm-specific programs and software.
• Strong organizational, project management, and problem-solving skills with excellent multi-tasking abilities.
• Experience working with multi-located and diverse teams across the globe.
• Exceptional interpersonal skills with a friendly and professional demeanor.

What We Offer

At Wärtsilä, you will be part of a dynamic, international environment where teamwork, innovation, and continuous improvement are valued. This role provides an opportunity to contribute to meaningful projects while developing your professional skills in a supportive workplace.

Interested?
If you are inspired by this opportunity and believe your skills match the requirements, we look forward to receiving your application along with your CV. Please submit your application via our careers portal before the closing date.

Last application date:  

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.