Office Administrator

Wärtsilä is leading the transition towards a 100% renewable energy future. We Wärtsilians help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 74 GW of power plant capacity and more than 80 energy storage systems in 180 countries around the world?

In this fast-changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride? 

Objectives of the role

• Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
• Manage company facilities, vendor contracts and relations, and office functions and services
• Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

Main Responsibilities are as follows

• Coordinate daily activities to ensure efficiency and maintain compliance with company policy
• Maintaining office equipment.
• Manage agendas, travel plans and appointments
• Manage emails, letters, packages
• Support budgeting activities where applicable
• Create and update databases, documents and records where applicable
• Track and replace office supplies as necessary
• Submit reports and prepare proposals and presentations as needed
• Assist colleagues whenever there is an opportunity to do so
• Support local internal communications - Example:  posting about events, sharing relevant global posts on regional social media communities
• Organizing of events. This includes staff meetings, training sessions, and social events. Coordinating logistics, booking venues, or arranging catering

You will shine in this role when you have

• Do you have University Degree in business or equivalent? 
• 2-4 years relevant experience
• Excellent communication skills
• Good prioritising skills
• Ability to work under pressure meeting tight deadlines
• Good team player
• Advanced PC skills: MS Office

Why you and us:

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for.

Are you eager to be part of this ambition?

How to apply:

Contact & next steps

Submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email. We try our best to get back to everyone within 2-3 weeks after application deadline.

In case of any questions, reach out our Regional Talent Acquisition Team at careers@wartsila.com

Last application date: 22/11/2024

At Wärtsilä we value, respect, and embrace all our differences, and are committed to diversity, inclusion, and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. We emphasise innovation in sustainable technology and services to help our customers continuously improve their environmental and economic performance. Our dedicated and passionate team of 17,000 professionals in more than 200 locations in 68 countries shape the decarbonisation transformation of our industries across the globe. In 2021, Wärtsilä’s net sales totalled EUR 4.8 billion. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com.