Benefits & Leave Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Benefits & Leave Coordinator

The Benefits & Leave Coordinator supports the administration of U.S. employee benefits programs. This role is responsible for processing benefits transactions, coordinating leave of absence programs, and providing high-quality support to U.S.-based employees.

The position ensures compliance with U.S. federal and state regulations while partnering with HR, payroll, vendors, and third-party administrators.

Duties / Responsibilities:

Benefits Administration

• Administer U.S. benefits programs including medical, dental, vision, life insurance, disability, 401(k), and voluntary benefits
• Process employee enrollments, life event changes, and terminations in HRIS/benefits systems
• Process and manage employee leave of absence request and coordinate with vendor and payroll
• Ensure accurate benefits eligibility tracking and data integrity

Employee Support

• Serve as first point of contact for U.S. employees regarding benefits-related questions
• Provide clear, timely responses via email, ticketing system, or HR support channels
• Support new hire onboarding by explaining available benefits and enrollment procedures

Vendor Coordination

• Liaise with benefits providers and third-party administrators to resolve issues
• Support file transmissions, eligibility feeds, and reconciliation processes
• Escalate complex issues to U.S. Benefits team as needed

Compliance & Reporting

• Assist in ensuring compliance with U.S. benefits regulations (e.g., ACA, COBRA, HIPAA)
• Support preparation and distribution of required notices and documentation
• Maintain documentation and audit-ready records

Open Enrollment Support

• Coordinate and execute annual open enrollment activities
• Assist with communications, system updates, and employee education materials
• Support testing of enrollment systems and validation of elections

Data Management & Reporting

• Maintain accurate employee benefits data in HR systems (e.g., Workday, ADP, etc.)
• Generate regular and ad hoc reports for internal stakeholders
• Perform audits and reconciliations to ensure accuracy

Qualifications:

Education & Experience

• Bachelor’s degree in human resources, Business Administration, or related field preferred
• 2–5 years of experience in benefits administration supporting U.S.-based employees

Skills & Knowledge

• Strong understanding of U.S. benefits programs and terminology
• Familiarity with U.S. compliance requirements (ACA, COBRA, HIPAA) preferred
• Proficiency in HRIS systems (UKG, SAP) and Microsoft Office (Excel required)
• Excellent attention to detail and data accuracy

Language Requirements

• Fluency in English

Core Competencies

• Strong customer service orientation
• Excellent communication and interpersonal skills
• Ability to work independently in a remote or hybrid environment
• High level of confidentiality and professionalism
• Strong organizational and time management skills

Last application date: 29/06/2026 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.