Officer - Facilities

Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation technology, including the GEMS Digital Energy Platform.

Did you know Wärtsilä has delivered 79 GW of power plant capacity and more than 130 energy storage installations in 180 countries around the world?

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?

Officer Admin & Facilities

Location : Seawoods Office (Navi Mumbai)

Reporting to : Manager - Administration

Key Responsibilities:

Routine Office Administration & Facilities Management
- Oversee day-to-day administrative operations and ensure smooth functioning of office facilities.
- Coordinate with vendors and service providers for maintenance, housekeeping, and other facility-related services.
- Ensure compliance with internal policies and procedures related to office operations.

Events Coordination & Support
- Assist in planning, organizing, and executing internal and external events.
- Liaise with vendors, venues, and internal stakeholders to ensure successful event delivery.
- Manage logistics, materials, and post-event documentation.

Travel & Accommodation Management
- Handle air travel bookings for staff and guests as per company travel policy.
- Coordinate hotel reservations and local transport arrangements.
- Maintain records and ensure timely submission of travel-related expenses.

Office Stationery & Printing Services
- Manage inventory and procurement of office stationery and supplies.
- Coordinate printing requirements for internal and external communication materials.

AMC & Coworking Partner Coordination
- Monitor Annual Maintenance Contracts (AMC) for office equipment and infrastructure.
- Act as a liaison with coworking space partners for facility-related matters.
- Ensure service level agreements are met and issues are resolved promptly.

Staff ID Card Management
- Handle issuance and renewal of ID cards for permanent and contractual staff.
- Maintain accurate records of ID card distribution and validity.

Office Asset Management & Audits
- Maintain asset inventory and ensure proper tagging and tracking.
- Support internal and external audits related to office assets and facilities.
- Coordinate asset disposal and transfer as per company guidelines.

Office Safety & Compliance Reporting
- Prepare and submit office safety management plans and reports.
- Maintain registers for evaluating compliance with legal and other statutory requirements.
- Support implementation of safety protocols and emergency preparedness measures.

Last application date: 08/12/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.