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Primary Location: 

Rio de Janeiro, Inhaúma, BR

Function:  Human Resources
Job Category:  Support Functions

HR & Payroll Analyst

We are looking for a ‘HR & Payroll Analyst’ to be working in Wärtsilä Brazil in Rio de Janeiro - Centro office.


The Gig:

If you are a dynamic and energetic person and you like working in a challenging and exciting environment, a team player who is creative and thinks outside the box, constantly seeking to improve your performance by setting and reaching your goals, read on!

You are a motivated self-starter who will create and develop solutions for customized processes to fit Wartsila´s needs. You are able to break down and solve complex problems. You feel a sense of satisfaction when your team succeeds, and you truly enjoy managing processes and projects this is the challenge for you.

Our team is comprised of rich and diverse personalities all over. Performance, experience sharing and excitement are our core values. If you are not afraid to innovate, implement new things, and deal with a challenging environment and different cultures, and collaborate with your team, join us!


Our Company:

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2018, Wärtsilä’s net sales totalled EUR 5.2 billion with approximately 19,000 employees. The company has operations in over 200 locations in more than 80 countries around the world. Wärtsilä is listed on Nasdaq Helsinki.

Wärtsilä’s People Strategy, as an integral part of group strategy, supports the company’s businesses and the successful implementation of their ambitions. This is achieved by developing the company’s organisation, competencies and way of working to meet both current and future business needs. The key focus areas of the strategy are the further development of leadership skills and a leadership culture, as well as an emphasis on high performance and operational excellence throughout the organisation. Strengthening accountability and ownership is encouraged by promoting employee engagement through a culture of open communication, integrity, and innovation. At the same time, the strategic actions are aimed at ensuring that the businesses have the required resources and skilled and motivated people at their disposal. This involves the readiness to make changes within the organisation, a continuous focus on competence development and performance excellence, emphasising quality in the setting of targets, proper and regular feedback, the evaluation of overall performance, and recognition of outstanding performance.

We want to be the most valued partner for our customers - and the best choice for our people!

What it takes:

  • Experience working with Human Resources generalist matters, as well as with Payroll tasks.
  • Excellent communication skills with the ability to engage with a wide range of internal and external stakeholders
  • Highly organised with the ability to manage multiple priorities whilst maintaining excellent/high attention to detail
  • Ability to work autonomously but be a proactive team player, who is comfortable brainstorming, creating, and delivering information and material to both small and large groups of internal stakeholders.
  • Energy (capture opportunities and make things happen), Excitement (Foster openness, respect and trust) and Excellence (High standards – Do better than anyone else)
  • Positive and helpful attitude.
  • Advanced English (written and spoken)
  • Solid knowledge of Excel
  • Solid knowledge of labour legislation
  • Graduation Degree

Responsibilities: We expect up to 30% of the time will be dedicated to Payroll and the other 70% to HR generalist role.  

Talent Acquisition 

  • Proactively provide support across the business through effective management and support of our applicant tracking system.
  • Deliver effective sourcing support including candidate screening, interviewing and selection as appropriate.
  • Produce regular reports on recruitment status across all business areas.
  • Effectively manage third party relationships with suppliers on resource requirements, e.g. recruitment agency, training providers , job boards.
  • Deliver guidance and support to Line Managers throughout the recruitment process in line with company policy and industry best practice ensuring fairness and consistency.
  • Support and deliver process improvement on onboarding activity across our businesses.
  • Work with the wider HR team on apprenticeship requirements and ensure effective management of the BR apprenticeship program.
    Learning & Development
  • Conduct regular reports on learning & development activity.
  • Work with the Area L&D Specialist & Global L&D in order to implement and support global initiatives
  • Deliver effective administration across the learning & development tool wilts ensuring company targets are achieved.
  • Work with the wider HR in identifying appropriate learning solutions in line with current providers.
  • Work with third party providers to ensure compliance with legal requirements. 
  • Manage Education and Language Subsidy
     Payroll and Benefits Administration
  • Manage the payroll provider daily interaction. Be in charge of making the Payroll and Benefits outsourcing service a total success.
  • Proactively provide support and manage the data and integrity in our data keeper and ensuring proper Payroll Provider is aligned, and make recommendations where necessary to improve efficient and utilisation.
  • Act as front-line support for enquiries and issues from end users and Payroll Provider relating to Payroll.
  • Conduct regular data audits to ensure accuracy and integrity of data and support the wider HR team with corrections or changes when necessary.
  • Support the administration and correspondence throughout the employee lifecycle (including starters, leavers, references, maternity, paternity etc).
  • Payroll monthly conference to validate the calculation and documents issuing related to taxes and legal obligations. As well ensure proper additional and benefits are being properly handled.
  • Ensure proper calculation and simulations for dismissals and vacations.
  • Control and Monitoring of outsourced employees and the legal related
  • Follow up and ensure that all legal information is made properly available on time (INSS, MEC, SESI, Labour Ministry, etc).
  • Ensure SEFIP conference is making proper assignment with “tomadores de serviço”, retention and compensations.
  • Conduct the benefits negotiations, and broker relations
  • Prepare reports as per request, follow up monthly overtime and general costs from payroll.
    Other responsibilities
  • Provide first line support to Managers and employees on HR policies and procedures.
  • Work with the wider HR team on the identification of cost savings.

What we offer you:
All our employees are encouraged to utilise the variety of training activities, learning solutions and self-study materials that we have to offer which supports the opportunity to further develop your talents and competencies within an international working environment, in an ambitious and growth orientated organisation.


Among other, our Benefits: Home Office and Flexible Working Hours

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