Facility Coordinator

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

Facility Coordinator will be responsible for overseeing the daily operations and maintenance of our facilities. This role involves ensuring that all building systems are functioning efficiently, coordinating with service providers, and managing facility-related projects. This profssional will also be tasked with maintaining safety standards and ensuring compliance with regulatory requirements.

In this position, you will report to the Senior Workshop Team Leader in Wärtsilä, and the preferred location of the position is in Niterói/RJ, Brazil.

Main Responsibilities:

• Maintain the overall appearance of our facility, both inside and out, to ensure a professional and welcoming environment and also upholds our commitment to operational excellence and safety standards.
• Support with the execution of safety, health, and environment inspections and safety walks throughout the location.
• Conduct orientation of employees, visitors and contractors regarding safety and environmental practices.
• Serve as the key user for our regional security system, continually monitoring its operation and troubleshooting when required.
• Maintain all local emergency plans for fire, hurricane evacuation and disaster response.  Serve as facility emergency response coordinator.
• Collaborate closely with our QEHS team to maintain our ISO certifications and compliance through routine internal inspections, reporting, internal and external audits.
• Assist in the coordination and necessary setup of meetings and events to ensure their smooth execution. Additionally, promote employee morale through effective engagement and support initiatives. 
• Generating and oversight of purchase requisition and purchase orders in company purchasing portal.
• Ensure the ordering and maintenance of all facility consumables inventory as required. This task is crucial for the smooth operation of our facilities and to prevent any disruptions in our services.
• Directly responsible for repairs, adjustments and ongoing maintenance of facility, including plumbing, HVAC, painting, office fixture maintenance and installation etc.
• Evaluate maintenance request for repairs from stakeholders, communicate necessary updates in a timely manner.
• Implement weekly and monthly maintenance logs and ensure thorough record-keeping of all assigned tasks.
• Maintain all suppliers facility maintenance contracts, this includes local jurisdiction regulatory inspections with our purchasing departments support along with the continual monitoring of the work being executed.
• Strong communication skills to work with external vendors coordinating contracted work four our facilities
• Contribute and maintain our compliance with corporate sustainability & decarbonization initiatives
• Maintain all environmental waste documentation & other local regulatory jurisdiction requirements and permits

Requirements:

• Completed bachelor’s degree
• Basic English (written e read)
• Knowledge in Office (Excel, PPT, Outlook and Word)
• Systems friendly
• SAP
• Experience in activities related to those described above
• Knowledge legal "requirements" and ISO

Skills:

• Organization
• Attentive and detail-oriented
• Communicative
• Self-management
• Ability to work to tight deadlines

Last application date: 12/01/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

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