Poole, Dorset, GB

Function:  Sales & Marketing
Job Category:  Sales & Marketing

Parts Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

Water and Waste business unit (WAW) is a true end-to-end business as part of Wärtsilä Portfolio Businesses. WAW is a global leader in designing and supplying innovative wet and dry waste equipment and freshwater generation solutions for passenger vessels & conventional waste management and ballast water treatment equipment for all marine segments. WAW has the industry’s broadest product offering to secure beyond compliant operations for our marine customers.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?


We have now a unique and exciting opportunity for a new Parts Coordinator for the Water and Waste Aftersales business, based in UK, Poole, Dorset.


As the Parts Coordinator, you will be responsible for processing spare parts orders that come directly from the customer to the Aftersales team. You will have a passion for providing excellent customer service in delivering a professional and efficient response to all customer orders.


What will you be doing?


  • As the Parts Coordinator, your work will focus on these responsibilities:
  • Act as a contact for spare parts quotations, orders, deliveries and non - conformities.
  • Act as a link between the customer and the various departments involved in the spare parts delivery process.
  • Handle and coordinate quotes and orders according to working procedures, guidelines, and local requirements.
  • Ensure highest level of quality and response time for quotes and orders.
  • Ensure correct customer master data and handling instructions are used when processing quotations and orders.
  • Actively follow-up the order book with the sales team.
  • Liaise with Sales about the content and terms of the offerings.
  • Maintain and develop knowledge of customer specific solutions and needs.
  • Follow up and communicate parts deliveries information accordingly in a timely manner to customers.


You will shine in this role when you have:


  • You are confident in coordinating and prioritizing daily activities and urgent requests with relevant colleagues in order to find a satisfactory solution.
  • Experienced in providing exceptional internal and external customer service.
  • Experience in direct handling of quotations and orders.
  • Advanced Office tools skills
  • Excellent communication skills, fluency in the English language, both verbal and written.
  • A team player with a “Doer” attitude.
  • Parts Coordination Management related experience would be considered advantageous.
  • Working knowledge of SAP advantageous.



Contact and next steps


Does this sound like the job for you? If yes, we hope to hear from you before the application deadline date, through submitting your application through our career’s portal. We aim to keep you updated on the process all the way.


Last application date: 26/05/2024 


At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 


This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com