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Primary Location: 

Poole, GB

Function:  Supply Chain Management
Job Category:  Support Functions

Supply Coordinator

Wärtsilä Water Systems Limited is a subsidiary company of Wartsila Corporation and is a leading supplier of waste and water treatment systems for applications across the marine, oil and gas industry. The company provides standard and customised installation packages for both new build and retrofit applications, with options extending to full global through life support.


We have a vacancy for a Supply Co-ordinator to come and join Wärtsilä Water Systems based in our office in Poole.  You will provide administrative support to the Supply Chain function to ensure the supply of goods is efficient and complies with business strategy and operational requirements with regards to cost, lead time, quality and on-time achievement.


What are the main tasks and responsibilities?

  • Coordinate and arrange all inbound logistics from suppliers/sub-contractors as required according to delivery schedule
  • Liaise with logistics warehouse/sub-contractors to ensure efficient goods receipt process is maintained
  • Coordinate annual stock take and ensure stock accuracy between SAP, sub-contractors and logistics warehouse at all times
  • Negotiate best cost for inbound logistics through RFQ and support tactical purchaser in annual contract negotiations
  • Manage the requesting of order confirmation from suppliers and ensure they meet WWS requirements and terms
  • Execute purchase orders in line with MRP demand and action manual purchase requisitions in order to secure availability for goods and services for direct and / or indirect requirements

  • Manage due and overdue purchase orders to maintain delivery dates and expedite accordingly
  • Coordinate issuing of delivery schedule priorities and update the MRP system
  • Progress shortages with suppliers and regularly provide feedback to internal stakeholder
  • Provide support to operational and project purchasing
  • Action invoice discrepancies and queries in a timely manner by liaising with suppliers and the finance personnel
  • Communicate progress to the Purchasing personnel and escalate recurring issues to the Supply Chain Manager
  • Carryout handovers and communicate progress on outstanding queries and tasks with the relevant Purchasing personnel
  • Maintain safe working practises for self and others in accordance with the Company’s policy on Health and Safety



  • A Level standard general education or equivalent is preferable
  • M/S Word and M/S Excel at an intermediate level
  • Good working knowledge of SAP or equivalent MRP system is preferable

Wärtsilä is a global leader in advanced technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation and total efficiency, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers and is one of the most progressive and innovative companies within the marine and energy markets.

In 2017, Wärtsilä's net sales totalled EUR 4.9 billion with approximately 18,000 employees. The company has operations in over 200 locations in more than 80 countries around the world. Wärtsilä is listed on Nasdaq Helsinki.

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