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Sydney, AU

Function:  General Management & Administration
Job Category:  Support Functions

Receptionist & Admin Assistant

Wärtsilä is leading the transition towards a 100% renewable energy future. We Wärtsilians help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 74 GW of power plant capacity and more than 80 energy storage systems in 180 countries around the world?

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?


What are your main task and responsibilities?

Duties and responsibilities:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Provide basic and accurate information in-person and via phone/email
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Receive, sort and distribute daily mail/deliveries, arrange couriers and send mail as required
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges & PPE as required)
  • Order stationery and office/kitchen consumables, and keep inventory of stock
  • Maintain cleanliness of meeting rooms and kitchen area
  • Arrange travel and accommodation
  • Organize and booking of Company events
  • Custodian of office hardware/equipment (laptop, mobile, monitor, etc)
  • Keep updated records of office expenses and costs
  • Perform other general administrative duties to the business as required


What do we expect from you?

A. Education:

  • Diploma or bachelor’s degree in business management or equivalent.  


B. Experience:

  • 3-5 years of relevant working experience.


C. General Skills:

  • Communication skills
  • Teamwork skills
  • Reporting Skills
  • Computing skills
  • Analytically driven and oriented
  • Proactive skills


Applicants must be authorised to work in Australia without sponsorship.


Why you and us

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

You will be a part of a global organization with local presence and work in an exciting and dynamic working environment with highly motivated and skilled co-workers. We offer interesting and challenging work tasks, as well as personal and professional development in a great team.

Contact & next steps

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline 29th March 2023 by submitting your application through our career’s portal. We receive your application only via our career’s portal and your email with the application will be deleted due to data privacy without notice to you. We aim to keep you updated on the process all the way.


In case you have any questions about the open position, please contract Clarita Jacob, Country Head, HRLO, Australia, PNG, Philippines ( with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).


Please apply by 29th March 2023 at 23:59 GMT+11. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to same time zone.

Last application date: 29/03/2023 


At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 


This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on