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Toyama, JP

Function:  General Management & Administration
Job Category:  Support Functions

Executive Assistant, SLS Japan

We are looking for Executive Assistant, Shaft Line Solutions Japan in Japan. This is a permanent opportunity and its location is Toyama, Japan.

What will you be doing:

As Executive Assistant, Shaft Line Solutions Japan, your work will focus on these responsibilities:

  • Performs administrative duties for Director, SLS Japan. Responsibilities may include making travel and meeting arrangements, preparing reports and presentation materials, screening calls and posts, communication and supporting between management and staff, and customer relations.
  • Performs a variety of professional activities supporting own organization.
  • Ensure the completeness of the routine and daily work of own area.
  • Executes all needed actions for local implementation of Wartsila’s processes according to Wartsila business targets within the area of responsibility.
  • Assists superiors to coordinate and administer a variety of programmes and activities.


Day-to-day activities:

  • Support Director, SLS JP in day-to-day activities. Meetings scheduling and facilitation, email management, Reporting and General Administration in Toyama factory.
  • Scheduling for business travelers from overseas, collecting itinerary information
  • Business Visa application support and Invitation Letter preparation
  • Reception, post and courier management, etc.
  • Key user and trainer for Concur expense system
  • Post news on internal company website
  • Manage SLS JP Organisation chart.


To be successful in this role, we expect you to have:


  • Requires PC skills and intranet key user skills. Also calls for flexibility, excellent interpersonal skills, project coordination, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Highly focused and results-oriented in supporting complex and deadline-driven operations. To identify goals and priorities and resolve issues in initial stages.
  • Native level Japanese language skills and Business level English language skills


Why you and us
All our employees are encouraged to utilise the variety of training activities, learning solutions and self-study materials that we have to offer which supports the opportunity to further develop your talents and competencies within a very global working environment, in an ambitious and growth orientated organisation.


Contact & next steps
Does this sound like the job for you? If yes, we hope to hear from you before the application deadline 27/12/2021 by submitting your application through our careers portal. Are you still wondering if you should apply and would like to get something clarified? Please reach out to HyunJoo Kim, Talent Acquisition Specialist (hyunjoo.kim@wartsila.com) with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Please apply by  27/12/2021 at 23:59 JST. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to same time zone.


Last application date: 27/12/2021

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

This is Wärtsilä

Wärtsilä Marine Systems offers high-quality products, solutions, and lifecycle services related to the gas value chain, exhaust treatment applications, seals & bearings, shaftline repair services, underwater services, and marine electrical integrations. Our aim is to provide the latest and most efficient solutions in line with Wärtsilä’s Smart Marine Ecosystem vision for a safer, better, and more sustainable future for our customers. www.wartsila.com/marine

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2020, Wärtsilä’s net sales totalled EUR 4.6 billion with approximately 18,000 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com.