General Affairs Specialist/総務事務管理者

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world's trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?

総務事務管理者

■期待する人物像：
・組織を元気づけ、推進力となるような明るさやリーダーシップ、前向きな姿勢をお持ち　　　の方
・明るく気持ちの良いコミュニケーションが取れる方
・チームワークを大切に様々な事に取り組める方
・粘り強く業務に取組める姿勢をお持ちの方

英語レベル

1. ビジネス英語の読解と執筆

• メール対応: 内外部での英語によるメールの作成および返信。

2. 会話および電話対応（毎月数回）

• 電話および会議通話: 海外の同僚やビジネスパートナーとの電話およびオンライン会議でのコミュニケーション。

• 訪問者の受付: 英語を話す訪問者の受付と案内。

主な責任

一般業務

• 外部電話の対応

• カフェテリアでのコーヒー飲料の補充、販売機管理

• 富山工場の受付システム管理、訪問者対応（国内外の顧客）

• 社内イベント、集まり、様々な式典の計画および運営（年数回）

• 定例会議（タウンホール）の準備と司会など

• 各種福利厚生プログラムの運営：クラブ活動の管理など

• 従業員調査の実施

調達

• 購買システムを通じた機器の購入（間接購買オフィス用品、アスクル、Amazon）

• 請求書処理（会計およびSAP）機器、年会費など

• 年間間接費予算申請

旅行管理

• 海外出張者のためのVISAおよびパスポート申請

• 工場長の旅行費用の精算および航空券予約

その他

• 残業および有給休暇の確認

■本ポジションの魅力：
・総務部門は担当分野の一部の業務の遂行のみでなく、担当分野全体の改善・改革も含めた運営を積極的に推進できる環境です。
・定型の業務も多くありますが、一方で社内イベント等、突発的な案件への対応など様々な業務が舞い込んでくるポジションでもあります。関係部署と相談しながら主体的に前向きに取り組み達成していく仕事に魅力を感じられる方に活躍できる職場です。

Job Title: General Affairs Specialist

Personal expectations:

1. The person who has the brightness, leadership and positive attitude to energise the organisation and be a driving force.
2. Able to communicate in a positive and pleasant manner.
3. The person who can tackle various tasks with teamwork.
4. People who are tenacious in their approach to their work.

English Level

1. Business English reading and writing

• Email correspondence: Writing and replying to emails in English for internal and external use.

2. Conversation and telephone correspondence (several times a month)

• Telephone and conference calls: Communicating with overseas colleagues and business partners via telephone and online conferences
• Visitor reception: Receiving and guiding English-speaking visitors

Main responsibilities

General job

• Answering external phone calls
• Refilling coffee drinks in the cafeteria, vending machine management
• Toyama plant reception system management, Handling visitors (domestic and international customers)
• Planning and organising internal events, get-togethers, various ceremonies, etc.(Several times a year)
• Preparation and chairing of regular meetings (Town hall), etc.
• Management of various welfare programmes: management of club activities, etc.
• Conducting employee surveys

Procurement

• Purchase of equipment through purchasing system (indirect purchasing office supplies, Askul Amazon)
• Invoice processing (accounting and SAP) Equipment, annual fees, etc.
• Annual indirect expenses budget application

Admin of travel

• VISA and passport applications for overseas business travellers
• Book to air and settlement of site dicrector's travel expenses

Other

• Review Overtime and Pay leave

Attraction of this position:

The General Affairs Department is an environment where you can actively promote operations that include not only the execution of some of the tasks in your area of responsibility, but also the improvement and reform of your entire area of responsibility.

The position also offers a variety of tasks, such as responding to sudden events and other unexpected matters. This is a workplace for people who are attracted by the prospect of working proactively and positively in consultation with the relevant departments to achieve results.

Last application date: 18/09/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.