Project Coordinator

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

We are looking for a highly organized and proactive Project Coordinator to oversee and manage funded projects, ensuring alignment with funding requirements and organizational goals. This role involves coordinating all aspects of project execution, from planning to delivery, with a particular emphasis on maintaining compliance with funding terms, maximizing resource utilization, and delivering high-quality results. The ideal candidate will bring project management skills, and the ability to collaborate effectively across teams and with external stakeholders.

The preferred location for this position is Trieste (Italy), but Genova (Italy) is also an option. In this position, full or part-time remote working is an option too in accordance with local policy.

Your role and responsibilities  
 
As a Project Coordinator, your role will include but is not limited to the following:

• Coordinate the planning, execution, and delivery of funded projects.
• Act as the primary point of contact for funders, maintaining strong relationships and ensuring clear communication.
• Oversee compliance with funding agreements, including reporting and documentation requirements.
• Develop detailed project plans and schedules, incorporating deliverables and milestones aligned with funding criteria.
• Track project progress and ensure adherence to key performance indicators (KPIs) defined by funding bodies.
• Facilitate cross-functional collaboration among teams to ensure smooth project execution.
• Prepare comprehensive financial and progress reports for funders and organizational leadership.
• Identify risks or potential issues and propose proactive solutions to mitigate them.
• Understand the management and allocation of EU funds, adopting a strategic approach for the acquisition of new funds.
• Support the development of grant applications and proposals to secure new funding opportunities.

Requirements for the position:

• Bachelor's degree in Industrial, Mechanical or Naval engineering or a related field.
• Proven experience in coordinating projects, ideally with a focus on funded initiatives.
• Exceptional organizational, time management, and multitasking skills.
• Excellent communication and stakeholder management abilities.
• Problem-solving mindset with a proactive approach.
• Fluency in English and Italian, both written and verbal is essential.
• Availability to travel from time to time within Europe (approximately 10% of the time).

As an ideal candidate you might also have:

• Understanding of funding processes, compliance requirements, and grant management. 
• Familiarity with project management methodologies (e.g., Agile, Waterfall) is an advantage. 
• Proficiency in project management tools and financial reporting systems.
• Strong financial background.

Why you and us? 

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community. 

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential. 
 

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.
 
Contact & next steps
 
Does this sound like the job for you? If yes, submit your application before the deadline through our Careers portal. Applications submitted via email or through recruitment agencies will not be considered.
 
Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews 
with qualified candidates throughout the process and aim to keep you informed along the way.
 

Last application date: 21/05/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

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