Assistant Coordinator, Invoicing & Export Documentation (12 month Fixed Term assignment)

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are looking for an Assistant Coordinator, Invoicing & Export Documentation to join the Invoicing & Export Documentation team in our newly forming Joint Venture in a rapidly growing renewable energy market. Find out more about our Joint Venture announcement HERE.

The location for this position is Vaasa, Finland. We offer a possibility to hybrid work. This position is offered as a fixed-term contract for 12 months (maternity leave cover).
  

Your role and responsibilities 

As an Assistant Coordinator, Invoicing & Export Documentation you will be a part of our Invoicing & Export Documentation team which is accountable for on-time and accurate project invoicing as well as preparation and coordination of export documentation to secure smooth export and import for Energy Storage Business' projects

Your work will focus on these responsibilities:

On-time and accurate project invoicing

Preparation, collection and coordination of export documentation as required under Commercial Sales Contract and payment instrument if any

Providing instructions for export clearance as well as following up that the export clearance is made and closed correctly

Providing instructions for both internal and external stakeholders regarding the shipment documents, export and import

procedures and requirements as well as documents required under documentary credit and other payment securities

Maintaining data and archives for internal and external stakeholders about shipments, export clearances and export documentation

Ensuring high quality, correctness, and accuracy in the responsibility areas as well as compliance towards tax and customs authorities

To be able to succeed in the position, we expect you to have:

For operational requirement reasons, fluency in Finnish, English and Spanish is required. Other language skills will be seen as an advantage.

Good working understanding of Chinese e-book process

Good understanding of project business, project invoicing and payment terms used in project business

Previous work experience with tasks related to project invoicing, export documentation and export procedures

Good understanding of foreign trade, shipping documents, Incoterms, export and import procedures

Previous experience of energy storage projects

Training related to LC documents

SAP experience

Good communication, coordination and teamwork skills as well as the ability to work independently and proactively

Commercial Education

Systematic and organised way of working, paying attention to details

Solution-oriented and positive mindset

Why you and us?   

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth, and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

We have an amazing team, and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps  
  

We hope to hear from you soon by submitting your application through our careers portal. We aim to keep you updated on the process throughout.

For further questions, please reach out to Terhi Pohjola, General Manager, Project Controls and Invoicing through terhi.pohjola@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Last application date: 03/09/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

All new Wärtsilä employees in Finland will attend occupational health checks, including drug tests/screenings. When a person is located outside of Finland, the country's legislation is followed.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

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