Coordinator, Invoicing & Export Documentation

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that approximately 80% of world trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?

We are looking for a Coordinator, Invoicing & Export Documentation with a main responsibility for handling project invoicing and export documentation for Marine customer delivery projects within own responsibility area.

The position is a temporary parental leave replacement for 18 months. The location for this position is Vaasa, Finland.  
  

 
As a Coordinator, Invoicing & Export documentation, your main responsibilities are:

• On-time and accurate project invoicing 
• Documentation required by Letter of Credit 
• Preparation and coordination of export documentation as well as documents required for the customer’s import clearance procedures 
• Ensuring high quality, correctness and accuracy in the responsibility areas as well as compliance with tax and customs authorities

 
Requirements for the position: 

• Good understanding of foreign trade, Incoterms and VAT
• Good understanding of project business and payment terms used in international trade
• General understanding of the financial procedures and guidelines in Wärtsilä 
• Good knowledge of SAP especially PS and SD modules
• Excellent cooperation, influencing, communication and negotiation skills 
• Strong team player with a positive and ‘can-do’ attitude with a customer focus 
• Proactive, structured, problem-solving and goal-focused approach.

Qualifications/to be able to succeed in the position we expect you to have: 
 

• Commercial education (Bachelor’s degree)
• At least one year working experience from project invoicing and/or export documentation or trade finance 
• Good command of English and Finnish or Swedish both in writing and speaking. Other languages are considered as an advantage. 

  
Why you and us? 

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. 

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition? 

We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future. 

Contact & next steps 

We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout. 

For further questions please reach out to Sanna Hautamäki,General Manager, Invoicing & Export and Taxation through sanna.hautamaki@wartsila.com  with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to). 

Welcome to join us in shaping the decarbonisation of marine and energy!

Last application date: 19/01/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

All new Wärtsilä employees in Finland will attend occupational health checks, including drug tests/screenings where applicable. When a person is located outside of Finland, the country legislation is followed.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.