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Vaasa, FI Helsinki, FI Turku, FI

Function:  Project Management
Job Category:  Support Functions

Document Manager

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?


Your role and responsibilities:

  • Prepare documentation plans and perform a contract requirement analysis, to project specifically define the delivery of documentation packages and way of working, so that the whole team can work with our customers as required
  • Managing and implementing the project documentation flow requirements and package delivery according to the contractual requirements
  • Be the customer interface for all documentation related matters
  • Educating and promoting the use of a documentation management system throughout the organization
  • Support ES&O in identifying lessons learned & improvements related to documentation handling throughout our organization and implementing them.
  • Be the contact point for our sub-supplier documentation handlers.

Requirements/Desired Skills:

  • B.Sc. or M.Sc. in engineering (or similar)
  • Good communication skills in English, with people from different cultures and backgrounds
  • Engaging way of working with people
  • A background in Project Documentation is seen as a big benefit
  • Comfortable with taking ownership of tasks to bring issues to a resolution
  • Familiar with using Microsoft Office apps and Documentation Management Systems
  • Good with reporting an analysing of contractual texts
  • Teamworking skills that can extend beyond your own team
  • Continuous improvement oriented approach



The location for this position is Vaasa, Helsinki or Turku (Finland), and the position is offered on a permanent basis.


Why you and us?  

  • You are valuated – as your true self. We are authentic and honest, and we are committed in supporting a diverse and inclusive work community.  
  • Your growth is supported. We empower you to develop yourself beyond your potential. 
  • You get to make a difference – together. We cooperate while making an impact trough sustainability and innovation. 


Contact & next steps: 

Submit your application before the deadline 9.2.2023 through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email. We try our best to get back to everyone within 2-3 weeks after application deadline.  


In case of any questions, reach out to:  
Samuel Rosendahl
Manager, Operational Excellence - ES&O 

Last application date: 09/02/2023 


At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 


All new Wärtsilä employees in Finland will attend occupational health check, including the drug test/screening. The legislation of the country followed when person is located outside of Finland.


This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on